Registration Information

Welcome to FST’s Registration page. Here you will find information on how to register for classes, make changes to your enrollment, retrieve your grades, request transcripts, access the GTU course schedule, financial aid, Moodle (which has replaced Blackboard) and other pertinent information. In order to download forms, you will need to have Adobe Acrobat Reader.

You can also download a list of important registration dates for 2008-2009.

New Student Orientation

During Orientation, you will meet with your advisor to determine which courses you will take during your first semester at FST. Once you have done that, you will be able to go online and register for classes. Each of you will be assigned a User ID and Password to access Web Advisor , the web-based system used at the GTU for registering for classes, checking grades, reviewing financial aid status, etc. You will also be given an ID card that also serves as your library card. During Orientation week, take your card to the GTU library where they will laminate it for you and put on a bar code.

Advisement

Before you can register for classes, you must meet with your advisor in order to determine which classes to take. New students do this during Orientation week. Advisement for returning students happens once a semester, a couple of weeks prior to Early Registration.

Registration

When you go online to register, have at hand your User ID and Password (given to you at Orientation) and a list of the courses you wish to take, including Course Numbers, Section Numbers, Titles and PIN numbers for any restricted courses.

Courses Requiring a PIN. If you are taking a course that requires a PIN (i.e., any course that has a limit on the number of students admitted to the class), you must first email the professor to obtain the PIN. Once you have received it, at the Main Menu, under Registration, click on Enter Course PIN Codes for Restricted Courses. Please note: doing this does not register you for these courses—it gives you access to register for them. You must register for the course as described below.

Registration Blocks. Students can be blocked from registering for courses for 3 primary reasons: unpaid bills, failure to meet with their academic advisor prior to registration, and failure to declare a health insurance option. For questions regarding your bill or your health insurance options, see the Chief Financial Officer at FST (). For all other questions, see the Registration Coordinator ().

Instructions

Go to: http://colleague.gtu.edu.
Select FST Web Advisor.
Click Log In.
Enter your ID and password.
Click on Students.
Under Registration, select Check for Registration Block.
If you have blocks, you must take the necessary steps to remove them (pay library fines, pay tuition, select health insurance choice, etc.).

If you have no blocks, continue on to Step 7.
To register for courses, from the Main Menu, select Register for Courses.
At the next screen, select Express Registration.
Fill in the rest of the data for all the courses you wish to take, including those for which you entered a PIN code. (Ignore Synonym column.)

To register for Special Reading Courses, enter SRC 9999 section 01. In addition, fill out either an FST Special Reading Course form or a GTU Special Reading Course form and take it to the Registration Coordinator.
When you are finished entering your courses, hit Submit.
At the next screen, select an “Action” for each of your courses—whether you are taking them for Letter Grade, Pass/Fail or Audit.
Verify that the number of credits listed is correct. For those of you who are taking MA 5000 or MTS 5000, for instance, the computer will default to only 1 credit, so you need to make sure you enter the correct number of units. Those of you taking Special Reading Courses or a class that can be taken for either 1.5 or 3 must also pay attention to the “Credits” column.
When you have entered all required information, click Submit. If there are no errors, your completed registration will be displayed on a screen entitled Registration Results. If there are errors or problems, they will be listed here. You must resolve these before you attempt to register again. If you cannot resolve the issues, contact the Registration Coordinator.

Verification of Registration

To verify that everything is correct, go to the Main Menu and select My Schedule. The list of courses you have registered for will appear. Contact the FST Registration Coordinator ( ) 510-848-5232 if you have difficulties you cannot resolve.

Access to Registration Screen after Late Registration

Once Late Registration is over, you will not have access to the registration screens to make any kind of changes to your schedule. All changes must then be made using paper forms and be processed through the Registration Coordinator. A fee of $20 per change will be assessed for enrollment changes made after Late Registration.

PLEASE NOTE: Any changes to the schedule that you agreed upon with your advisor must be approved by your advisor. Email her/him explaining what you want to do and ask that a copy of the approval email be sent to the Registration Coordinator.

Special Reading Courses

If you have interest in a particular area/topic and want to design a Special Reading Course with a faculty member, you can do so with the consent of your advisor, the faculty member and the dean. To download the proper form, click on one of these two links:

Cross-Registration

If you wish to take a course at UC Berkeley, Holy Names or Mills College, see the Registration Coordinator for the necessary form that must be signed by the faculty teaching the course and by the dean of the student’s school. The forms are due in to the GTU Common Registrar on the Friday of the first week of instruction at the GTU (see academic calendar for correct date). Please be sure to check when classes begin at other schools since they are often not on the same schedule as GTU.

Change in Enrollment

All changes to your schedule must have the approval of your advisor. Adding and dropping courses may be done online with no fees charged through the second week of classes. After that, changes must be made on paper through the Registration Coordinator. A fee of $20 per change will be assessed. After the 10th week, special permission from the Dean is required in order to alter your schedule.

Incompletes

If you are unable to complete your coursework within the timeframe allotted by the instructor, you may submit a Petition to Take an Incomplete which must be signed by the faculty and submitted to the Registration Coordinator by the last day of the semester. All work must be completed within 3 weeks. The faculty then has 3 weeks to submit the new grade.

Grades

Faculty deadline to submit grades is 3 weeks after the end of the semester. Paper grade reports are not issued. You must use WebAdvisor to access this information. After you have logged in, click on Students, and then, on the right hand side of the screen, click on Grades.

Intersession

For FST students who are enrolled full-time in the Fall Semester, there is no charge for a 1.5 units intersession class. Additional units are charged at the regular part-time rate, as are all intersession units for other students.

Early Registration week for Intersession occurs in November after Spring Semester Early Registration is over. You may also register for a course during Intersession itself, up through the first day that the class meets (or later with the consent of the instructor).

As with all courses, you must have the approval of your advisor or the dean to take a class.

Summer Classes

Summer classes are available through some of the GTU schools. You must register and pay at the school offering the course and then take the paperwork to the Registration Coordinator at FST who will register you online. Students will follow the add/drop and refund policies of the school giving the class.

Intent to Graduate

At the start of the final semester of your program, you must signal your intent to graduate by submitting an Intent to Graduate form to the Registration Coordinator. See the academic calendar for file-by dates.

GTU Common MA students must also submit the MA Program Statement of Intent to Graduate form to the GTU Dean’s office.

Submitting an Intent to Graduate form does not require you to graduate nor does it ensure your graduation date, but only notifies the school of your intent to do so. Please consult your program guidelines or your advisor for more detailed information regarding requirements for graduation. GTU Common MA students must contact the GTU Dean’s office.

Transcripts

The Transcript Request Form for FST students should be submitted either via email or by post to the Registration Coordinator. Franciscan School of Theology, 1712 Euclid Avenue, Berkeley, CA 94709, . If you cannot download the form, send a request that includes the following information: your name, the degree you received, approximate dates of attendance, how many copies of the transcript you need, and the address to which you would like it sent. If it is being sent to you, please indicate whether you wish the copy for yourself or if it should be enclosed in a sealed envelope marked “Official Transcript.” The cost, per copy, is $7.00 for mailing within the US and $10 for international transcripts. The transcript will be issued within a week of the request. If it needs to be expedited, please indicate that as well.

GTU Common MA students must request their transcripts from the GTU Consortial Registrar using the GTU Request for Transcript.

Registration Dates

Important registration dates (PDF file).